Vaccination records for grooming salons
Know which dogs you cannot groom today.
Vaccination records for grooming salons: the proof your state makes you keep, the chasing you would rather not do, and one board that answers the question at the door.
One salon, everybody on your staff. Cancel whenever you like.
This morning
an example board
- Cannot be groomed
Bailey
Rabies ran out on Sunday
- Due soon
Juno
Bordetella due in five days
- Waiting on you
Rocket
Certificate sent in last night
- Good to go
Maple
Everything in date
Two need something before they arrive. One is already sorted.
How it works
Three steps, and none of them are yours.
- 1
Ask once, from the app
The customer gets a link. No account, no password, no app to install — they take a photo of the certificate and send it.
- 2
The reader does the typing
It pulls the vaccine, the date given and the term off the page, and shows you the words it read them from. Nothing is filed until a person agrees.
- 3
The board answers the door
Every morning, the animals booked in and what is outstanding for each. The answer to "can we groom this one" is on one screen.
What it does
- A day book: who is coming in, when they arrived, when they left
- Holds the certificate behind every record, not just a tick
- Works out when cover actually ends, and warns before it does
- Chases the customer on a schedule you set, and stops when they send it
- Keeps the proof for as long as your state asks, and exports it for an inspector
- Gets a signed release so you can ask the vet directly
What it does not do
Said plainly, so nobody arrives expecting it. If you already pay for software that does these, keep it.
- Online booking your customers do themselves
- Staff rotas, resources or capacity
- Payments, a till, or invoicing
- Marketing campaigns and loyalty points
If somebody asks
The paperwork holds up.
Every record keeps the document it came from, who accepted it and when. Turning an animal away is recorded, and so is grooming one anyway — with the name of whoever decided.
When a customer authorizes it, the salon can ask their veterinary practice for the records directly. That authorization is signed electronically, on the customer’s own phone, and can be produced afterwards exactly as they signed it.
Records are kept for as long as your state asks, and the inspection export lists what was on file on the day of each groom, including exemptions and waivers.
One price
$29.99
a month, per salon
Everybody on your staff, every animal on your books, and every certificate they send in.
Questions
Do my customers need an account?
No. They open a link, send a photo, and that is the whole of it. The same is true of the release they sign — it opens on their own phone, with no password.
Is there a diary in it?
There is a day book. You book an animal in with a drop-off and a pick-up, and the day shows who arrived, who left, who did not turn up and who was turned away. What it does not do is take bookings from your customers or run your till, so if you already have software for that, keep it.
What happens when a vaccination has run out?
The animal shows on the board as one you cannot groom, with the reason. If you groom it anyway, that decision is recorded with who made it — which is the part an inspector asks about.
Can I get the records back out?
Yes. There is an export written for an inspection: every animal you groomed, what was on file on the day, and the exemptions and waivers that explain the rest.
Longer answers on the three things salons ask about most — what to require, when to turn a dog away, and the rabies dates that catch people out.